Want to make a change to your home or yard?
Here's what you need to know — in plain English. No legal jargon, just the actual rules and what they mean for your home.
How to Get ApprovalWhy does the board review home improvements?
Willowbrook is a deed-restricted community, which means all 213 homeowners agreed to certain standards when they bought their homes. The Design Review Board (DRB) exists to make sure changes look good for the whole neighborhood — which protects your property value too. Most requests are approved quickly. The goal isn't to say no; it's to keep Willowbrook a great place to live.
Protects home values
Consistent standards mean Willowbrook stays desirable. That helps everyone when it's time to sell.
Fair to all neighbors
The same rules apply to every home. No surprises, no favoritism.
Usually fast
Standard applications are processed within 30 days. Routine improvements get approved all the time.
Clear rules
This page covers what's allowed so you know before you build. No guessing.
How to get your project approved
The whole process usually takes less than 30 days. Here's exactly what to do.
Look up the rules for your project
Use this page to find the section that matches what you want to do and read the requirements before you start planning.
Gather your documents
You'll need: (1) a site plan — a drawing of your lot from above showing where the improvement goes, and (2) photos or drawings of what it will look like from the side.
Submit through the CPS portal
Log in or create an account at the CPS Community Portal and submit your application. The fee is $25 for standard review (30 days) or $45 for expedited review (14 days).
Wait for your decision
You'll receive an email with the decision — approved, approved with conditions, or denied with the reason. If denied, you can usually fix the issue and resubmit for free.
Build it (and finish within 45 days)
Once you have written approval, you can start. All work must be finished within 45 days of materials arriving on-site. Noisy work must happen after 7:30 AM and before sunset.
Important: HOA approval is separate from city permits. You're still responsible for checking with the City of Delaware or Delaware County if your project requires a building permit. When in doubt, call the city first.
What's a site plan? It's a drawing that shows your lot from a bird's-eye view. Your original home purchase documents should include a plat or survey you can use as a starting point. Just mark where your new improvement will go and how far it is from the property lines. A hand-drawn sketch is fine as long as it includes measurements.
Rules for specific projects
Click any category below to jump to those rules. Each section explains what's allowed in plain English, with examples to help you understand.
Fences
Very CommonFences are one of the most common requests. A few key things to know before you plan: fences can't go in your front yard, and they need to look good on both sides.
- Location: Fences can only go behind the back corners of your home. No front yard fences.
- Property line: You can build right on your property line, or set back at least 24 inches from it.
- Neighbor gap: Your fence must stay at least 4 feet away from an existing fence on a neighbor's property (unless they're connecting).
- Utility boxes: Your fence can't box out utility junction boxes. Your fence must go around them.
- Wood treatment: All wood fences must be sealed with a clear coat, stained a natural wood color, or painted to match your home's main or trim color.
- Beauty side out: The "nice-looking" side of your fence faces outward. Posts and rails stay on your side.
- Gates: Gates on property lines must open inward, onto your property.
Decks
CommonMost deck projects get approved. The main things the board looks at are how it's finished and whether the underside is covered if it's elevated.
- Setback from street: A deck can't get closer to the street than your home's building setback line.
- Elevated decks (1–7 feet off ground): The gap underneath must be hidden with skirting or dense landscaping (at least 80% solid-looking at planting time).
- Very high decks (over 7 feet): No skirting needed, but the area underneath must be finished — grass, landscaping, or an approved hard surface.
- Wood treatment: All exposed wood must be sealed, stained a natural color, or painted to match your home.
- No storage underneath: The space under a deck is not a storage area.
Patios, Driveways & Play Courts
CommonWhether you're adding pavers, extending your driveway, or building a basketball pad — here's what the board looks at.
- Driveway materials: Concrete, asphalt, or brick/stone pavers. Stamped or colored concrete needs to be listed in your application.
- Extending your driveway: Use the same material and color as your existing driveway.
- Drainage: New pavement can't redirect rainwater onto your neighbor's yard.
- Basketball courts: Courts must stay at least 10 feet from any property line. No permanent court lighting.
- Not allowed: Boats, RVs, trailers, or non-street-legal vehicles parked on driveway extensions.
Sheds & Storage Structures
CommonSheds must blend in with the neighborhood. The board pays attention to size, height, materials, and how visible it is from the street.
- Maximum size: No larger than 100 square feet (for example, 10×10).
- Maximum height: No taller than 12 feet from the ground to the highest point of the roof.
- Roof style: Must have a peaked (gabled) roof — not a single-slope shed-style roof.
- Materials: Siding and shingles should match your home. No T1-11 plywood siding. All exposed wood must be painted, stained, or sealed.
- Rear yard only: Sheds must be behind the back corners of your house.
Playsets & Swing Sets
CommonKids' playsets are welcome in Willowbrook backyards. These rules are mostly about materials and keeping the set looking good over time.
- Materials: Wood or composite/vinyl designed to look like wood. No plywood roofs or T1-11 siding.
- Wood treatment: Seal or stain natural wood to prevent it from turning gray.
- Location: Back yard only. Must be at least 3 feet from the property line at the furthest point of any swing's reach.
- Height: No part of the playset can be taller than 12 feet.
- No storage: Playsets may not be used to store items.
Vegetable & Flower Gardens
ModerateWant to grow vegetables or a dedicated flower bed? You can, but gardens need a defined border and must stay in the back yard.
- Back yard only: All gardens must be behind the back corners of your home.
- Stay away from property lines: Gardens must be at least 5 feet from any property line.
- Maximum size: No larger than 16 feet × 8 feet (rectangular) or 8 feet × 8 feet (square).
- Must have a border: Gardens need a solid edge like landscape timbers, no taller than 18 inches.
- Support stakes and trellises: Max 5 feet tall. Must be white, green, or natural wood color.
- Not for commercial use: Personal gardens only — you can't grow and sell produce from your Willowbrook lot.
Fire Pits
ModerateFire pits are allowed, but need to be a safe distance from structures and property lines.
- Back yard only.
- Distance from property line: At least 15 feet.
- Distance from structures: At least 25 feet from any structure on your lot or neighboring lots.
- Maximum fire size: The burning area can't be larger than about 10 square feet. The pit must have a containment design.
- Raised/built-in pits: Brick or stone ring walls can't be taller than 18 inches.
- No burning trash: Fire pits are for firewood only.
- Never leave unattended.
By using a fire pit, you agree to hold the HOA harmless from any accidents. Please also check local fire ordinances — Delaware County may have seasonal burn restrictions.
Privacy Screens & Pergolas
ModerateA privacy screen is a partial enclosure — think a pergola, lattice wall, or attached arbor. Not a full fence.
- Must be next to a structure: Screens must be attached to or immediately adjacent to your home or another approved structure.
- Size limit: No more than 16 total feet of screening, with no more than 8 feet on any single side.
- Height: Max 6 feet tall (the screen itself).
- Privacy screening (over 4 feet tall, 80%+ solid): Back yard only.
- Materials: Match your home's siding material and color.
- Warning: If you keep adding to a screen until it fully encloses an area, it becomes a fence and requires fence approval.
Trash Can Screens
ModerateWant to hide your trash and recycling bins? You can build a dedicated screen for them.
- Location: Side yard or rear yard only, directly next to the house.
- Size: Maximum 4 feet tall, 5 feet wide, 10 feet long.
- Shape: Either an L-shape (two sides) or a U-shape (three sides with a gate). No cover or roof.
- Materials: Solid wood privacy-style boards, white vinyl privacy fence, or wood painted to match your house trim. Must be permanently installed with posts set in concrete.
- Not allowed: Lattice, louvers, open slats, picket-style, or any cover/roof.
- Trash cans only.
Solar Panels
NewerSolar panels are approved in Willowbrook. The main rule: panels can't be visible from the street in front of your home.
- Street side = no panels: Panels cannot be on any part of the roof facing the street your home fronts on.
- Total roof coverage: Panels can cover no more than 25% of your total roof area.
- Color match: Roof panels should be close in color to your shingles.
- Ground-mounted panels: Must stay within the fence-height limit and be fully screened from view of neighboring homes' windows and doors.
Standby Generators
NewerWhole-home standby generators are approved. They need to be screened and quiet enough not to disturb neighbors.
- Concrete pad: Generator must sit on a permanent poured concrete pad.
- Distance from neighbor's windows: At least 23 feet.
- Screened from view: Must be at least 80% hidden from street view up to 3 feet high.
- Noise limit: Must be rated at 63 dB or quieter at 23 feet.
- For power outages only.
Lights, Cameras & Exterior Fixtures
CommonSecurity cameras, outdoor lights, ring doorbells, EV chargers — anything attached to the outside of your home that can be seen from outside.
- Cameras: Must be mounted no higher than 8 feet off the ground. Must point at your own property only.
- Color match: Fixtures should match the color of the part of the house they're attached to.
- Outdoor lighting: Must be white or soft white, pointed at your property — not shining into neighbor's windows.
- Decorative lights (color/animated): Allowed for holidays and life events. Not illuminated between 1:00 AM and 5:00 PM.
- Not approved: Cameras aimed at neighbor's yards or windows. Bright stadium-style lighting.
Paint & Exterior Colors
CommonRepainting your home or a structure? Colors must be earth tones. No metallic finishes, neon, or bright colors.
- Earth tones required: Browns, tans, warm grays, muted greens, cream, white, and black are all good.
- Not allowed: Metallic/chrome finishes, fluorescent or neon colors.
- Trim colors: Trim must also be an earth tone. Front doors and shutters can have an eggshell or semi-gloss finish (but not full gloss).
- Multiple colors: If you list only one color on your application, only that color is approved. List all colors you plan to use.
Room Additions
Major ProjectAdding onto your home? A room addition must match your existing home in materials, roofline, and color.
- Setback from street: Can't get closer to the street than your existing home's setback line.
- Roof: Must be a gabled (peaked) roof — no single-slope shed roofs — using the same shingles as the existing home.
- Siding and windows: Must match the existing home's siding type, style, and color.
- Elevated floors: If the addition floor is 1+ foot above ground, the underside must be skirted or landscaped to 80% opacity.
Swimming Pools
Major ProjectIn-ground pools are permitted. Above-ground pools must stay within 12 inches of ground level unless grade changes are approved.
- Height limit: No part of the pool can be 12 or more inches above the existing grade of your lot.
- Drainage: Installation can't cause rainwater to pool or flow onto neighbors' lots.
- Safety fencing: If the city or county requires a safety fence around the pool, you must comply.
- Equipment: Pool pumps and filters must be screened from neighbor's views.
Pools almost always require a permit from the city or county. Get that government approval first — you'll likely need it before the HOA can finalize approval too.
Little Free Libraries
New in 2026A Little Free Library is a small book-sharing cabinet on a post in your yard. Willowbrook welcomes these — they build community.
- One per lot maximum.
- Cabinet size: No larger than 24" wide × 24" deep × 24" tall.
- Post height: No taller than 5 feet above the ground.
- Location: Must be within your property line with at least a 1-foot setback. Front, side, and back yards are all permitted. Cannot be placed in the street right-of-way.
- Purpose: Books and reading materials only.
- Maintenance: Keep it in good structural and cosmetic condition.
Variances — When the standard rules don't fit your situation
Sometimes a rule that works for most properties doesn't work for yours because of something unique about your lot — not because of a personal preference. In those cases, you can request a variance.
When variances are typically approved:
- Your lot is on a corner and has an unusual shape or boundary that makes following the normal rule genuinely difficult.
- Your lot backs up to a commercial property and you need a taller or different-style fence for reasonable privacy/screening.
- Your home's roof design makes it impossible to meet the standard gable-roof requirement for an addition.
When variances are not approved:
- You want a taller fence because you have a big dog (that's a personal preference, not a lot characteristic).
- You prefer a bright color that doesn't meet the earth tone standard.
- Something is more convenient for you personally but doesn't create an actual hardship based on the physical lot.
Rules that apply to every project
No matter what you're building, these rules always apply.
Submit your application
Applications are submitted through the CPS Community Portal. You'll create a free account, upload your site plan and photos, and pay the application fee online.
Go to CPS Portal →Questions? Email the board at topher.otten@gmail.com
(within 30 days)
(within 14 days)